Kaptan Data Solutions
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Privacy

Data policy

We use as little data as possible. The site has no user database: nothing you send us is stored on our servers beyond what is described below.

Visit statistics

We count page views and visits (page name, date, a random visit identifier) to know which tools are used. No name, e-mail or IP address is recorded with these statistics. If you refuse the consent banner, the visit identifier is not kept between pages.

Google Analytics is only loaded if you accept the consent banner. You can change your choice at any time by clearing this site's cookies and local storage.

Files you analyse with our tools

Files uploaded to an analysis tool (DICOM, images, CSV…) are written to a temporary folder for the sole purpose of the analysis, together with the results (figures, PDF report). They are deleted automatically within one hour and are never shared, kept or used for any other purpose. Do not upload files containing identifiable patient data: anonymise them first.

AI features (OpenRouter)

When you ask for an AI expert analysis (Picket Fence, CBCT, FFF), the measured values and the file names — never the images — are sent to the AI provider OpenRouter to draft the text. When you chat with Marie AI, your questions and the previous messages of the conversation are sent to OpenRouter with your own API key; the key and the conversation stay in your browser tab and are not stored on our servers. Do not include patient data in your questions.

Contact, support and beta forms

When you write to us through the contact, support ticket or AuditRay beta form, your message is sent by e-mail to contact@kaptan-data-solutions.app through our e-mail provider (Resend), and you receive an acknowledgement. The site does not store these messages. If you join the AuditRay beta list, your name and e-mail are kept in our mailing list for the beta, which you can leave at any time by replying to any of our e-mails.

Login

If you log in (Auth0), your name, e-mail address and profile picture are kept in a signed session cookie in your browser for up to 14 days, only to pre-fill forms. Logging out deletes it.

Cookies

  • sessionid — session (login, visit identifier, form security), signed, 14 days.
  • csrftoken — protection of forms against cross-site requests.
  • user_consent — your choice on the consent banner, 1 year.
  • Google Analytics cookies (_ga…) — only after you accept.

The site has no advertising.

Your rights

Under the GDPR you can access, correct or delete your data, or object to its processing, by writing to contact@kaptan-data-solutions.app. You may also lodge a complaint with the CNIL.

Changes to this policy

Any change will be published on this page. Controller: Kaptan Data Solutions, sole proprietorship, SIRET 984 283 937 00014, 10 rue de la Grand-Maison, 45200 Paucourt, France.